Effective Date: May 1, 2025
Last Updated: Nov 3, 2025
1. Information We Collect
A. From Exhibitors
When you register to exhibit at RecX, we may collect:
- Name, email address, phone number, and business name.
- Company description, product information, and booth requests.
- Logistics or special requirements related to your exhibit.
- Payment information (processed securely by a third-party service).
B. From Sponsors
When you partner with RecX as a sponsor, we may collect:
- Name, email address, phone number, and business name.
- Company branding, promotional materials, and marketing preferences.
- Additional information required to fulfill sponsorship benefits and recognition.
- Payment information (processed securely by a third-party service).
C. From Volunteers
When you register to volunteer, we may collect:
- Name, contact information, and emergency contact details
- Availability, role preferences, and relevant experience
D. From Attendees and Ticket Buyers
When you register or purchase tickets for the expo, we may collect:
- Name, email, and contact details
- Payment information (processed securely by a third-party service)
- Preferences, activities of interest, or survey responses
- Event feedback after participation
2. How We Use Your Information
We use your information to:
- Register and communicate with exhibitors, sponsors, volunteers, and attendees
- Process payments and event logistics
- Send event details, updates, and confirmations
- Promote exhibitor and sponsor opportunities
- Manage volunteer scheduling and responsibilities
- Improve event planning and website performance
- Send marketing or future event announcements (opt-out anytime)
- Comply with legal or financial obligations
We never sell or rent your personal information.
3. How We Share Information
We may share your information only when necessary, including with:
- Trusted service providers (ticketing platforms, payment processors, logistics vendors, or email systems) who support event operations
- Event partners or sponsors, if you have consented to receive related communications
- Law enforcement or government agencies, when legally required or to protect our legal rights
All partners and providers are required to maintain confidentiality and secure handling of data.
4. Data Retention
We retain information only as long as necessary to:
- Manage event participation or ongoing partnerships
- Fulfill legal, accounting, and tax requirements
- Improve future RecX events and volunteer programs
You may request deletion of your data at any time (see Section 6).
5. Data Security
We use industry-standard measures, including encryption, firewalls, and secure servers, to protect your personal information.
While we take strong precautions, no digital platform or transmission is completely secure.
6. Your Privacy Rights
You have the right to:
- Request access to your personal data
- Correct or delete your information
- Withdraw consent for communications
- File a complaint with a relevant data protection authority
To make a request, contact us at recx@recxoutdoors.com
7. Updates to This Policy
We may update this Privacy Policy from time to time. The most current version will always be available on our website with the latest “Last Updated” date.
8. Contact Us
RecX Outdoor Recreational Expo
Website: recxoutdoors.com
Email: recx@recxoutdoors.com